In addition to your own calendar, you can create other calendars to track schedules and manage projects. For example, you can create a team calendar to track information, such as team members’ vacations schedules and business trip dates. With everyone’s availability in one calendar, it’s easy to: 1. Know who’s in the office if you have questions or need to talk to someone. 2. Plan team-wide events and meetings. 3. Assign tasks and projects based on people’s availability.